Access 2013: The Missing Manual Matthew MacDonald

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• Access 2013: The Missing Manual
• The Missing Credits
  • About the Author
  • About the Creative Team
  • Acknowledgements
  • The Missing Manual Series
• Introduction
  • What You Can Do with Access
    • The Two Sides of Access
    • Access vs. Excel
    • Access vs. SQL Server
  • The Access Ribbon
    • Using the Ribbon with the Keyboard
    • The Quick Access Toolbar
    • Backstage View
  • The Changes in Access 2013
  • About This Book
    • About the Outline
    • AboutTheseArrows
      • Contextual Tabs
      • Drop-Down Buttons
      • Backstage View
      • Ordinary Menus
    • About Shortcut Keys
  • About the Online Resources
    • Missing CD
    • Registration
    • Feedback
    • Errata
  • Safari Books Online
• 1. Storing Information in Tables
  • 1. Creating Your First Database
    • Understanding Access Databases
    • Starting a Database
    • Building Your First Table
      • Creating a Simple Table
      • Editing a Table
        • Edit Mode
        • Datasheet Shortcut Keys
        • Cut, Copy, and Paste
    • Saving Databases
      • Making Backups
      • Saving a Database with a Different Name
      • Saving a Database in a Different Format
      • Shrinking a Database
    • Opening Databases
      • Designating a Database as Trusted
      • Opening More Than One Database at Once
      • Opening a Database Created in an Older Version of Access
    • The Navigation Pane
      • Browsing Tables with the Navigation Pane
      • Managing Database Objects
  • 2. Building Smarter Tables
    • Understanding Data Types
    • Design View
      • Organizing and Describing Your Fields
      • How Updates Work in Design View
    • Access Data Types
      • Short Text
        • Text Length
      • Long Text
        • Formatted Text
      • Number
        • Number Size
        • Number Formatting
      • Currency
      • Date/Time
        • Custom Date Formats
      • Yes/No
      • Hyperlink
      • Attachment
      • AutoNumber
        • Using AutoNumbers without Revealing the Size of Your Table
        • Using Replication IDs
      • Calculated
    • The Primary Key
      • Creating Your Own Primary Key Field
    • Six Principles of Database Design
      • 1. Choose Good Field Names
      • 2. Break Down Your Information
      • 3. Include All the Details in One Place
      • 4. Avoid Duplicating Information
      • 5. Avoid Redundant Information
      • 6. Include an ID Field
  • 3. Mastering the Datasheet: Sorting, Searching, and Filtering
    • Datasheet Customization
      • Formatting the Datasheet
      • Rearranging Columns
      • Resizing Rows and Columns
      • Hiding Columns
      • Freezing Columns
    • Datasheet Navigation
      • Sorting
        • Sorting on Multiple Fields
      • Filtering
        • Quick Filters
        • Filter by Selection
        • Filter by Condition
      • Searching
    • Advanced Editing
      • The Spell Checker
        • Spell-Checking Options
      • AutoCorrect
      • Special Characters
    • Printing the Datasheet
      • Print Preview
        • Moving Around the Print Preview
        • Changing the Page Layout
      • Fine-Tuning a Printout
  • 4. Blocking Bad Data
    • Data Integrity Basics
      • Preventing Blank Fields
        • Blank Values and Empty Text
      • Setting Default Values
      • Preventing Duplicate Values with Indexes
        • Multifield Indexes
    • Input Masks
      • Using a Readymade Mask
      • Creating Your Own Mask
    • Validation Rules
      • Applying a Field Validation Rule
      • Writing a Field Validation Rule
        • Validating Numbers
        • Validating Dates
        • Validating Text
        • Combining Validation Conditions
      • Creating a Table Validation Rule
    • Lookups
      • Creating a Simple Lookup with Fixed Values
      • Adding New Values to Your Lookup List
  • 5. Linking Tables with Relationships
    • Relationship Basics
      • Redundant Data vs. Related Data
      • Matching Fields: The Relationship Link
      • Linking with the ID Column
      • The Parent-Child Relationship
    • Using a Relationship
      • Defining a Relationship
      • Editing Relationships
      • Referential Integrity
        • Blank Values for Unlinked Records
        • Cascading Deletes
        • Cascading Updates
      • Navigating a Relationship
      • Lookups with Related Tables
    • More Exotic Relationships
      • One-to-One Relationship
      • Many-to-Many Relationship
        • Junction Tables
        • Multi-Value Fields
    • Relationship Practice
      • The Music School
        • Identifying the Tables
        • Identifying the Relationships
        • Getting More Detailed
      • The Chocolate Store
        • The Product Catalog and Customer List
        • Ordering Products
• 2. Manipulating Data with Queries
  • 6. Queries That Select Records
    • Query Basics
    • Creating Queries
      • Creating a Query in Design View
        • Building Filter Expressions
        • Getting the Top Records
      • Creating a Simple Query with the Query Wizard
      • Understanding the SQL View
        • Analyzing a Query
        • Creating a Union Query
    • Queries and Related Tables
      • Joining Tables in a Query
      • Outer Joins
        • Finding Unmatched Records
      • Multiple Joins
  • 7. Essential Query Tricks
    • Calculated Fields
      • Defining a Calculated Field
      • Simple Math with Numeric Fields
        • Date Fields
        • Order of Operations
      • Expressions with Text
    • Query Functions
      • Using a Function
        • Nested Functions
      • The Expression Builder
      • Formatting Numbers
      • More Mathematical Functions
      • Text Functions
      • Date Functions
      • Dealing with Blank Values (Nulls)
    • Query Parameters
  • 8. Queries That Summarize Data
    • Totals Queries
      • Grouping in a Totals Query
      • Joins in a Totals Query
    • Crosstab Queries
      • Creating a Crosstab Query with the Wizard
      • Creating a Crosstab Query from Scratch
  • 9. Queries That Change Tables
    • Understanding Action Queries
      • Testing Action Queries (Carefully)
      • The Action Query Family
    • Update Queries
      • Creating an Update Query
    • Append Queries
      • Creating an Append (or Make-Table) Query
      • Getting AutoNumbers to Start at Values Other Than 1
    • Delete Queries
      • Creating a Delete Query
      • Deleting Linked Records
    • Tutorial: Flagging Out-of-Stock Orders
      • Finding Out-of-Stock Items
      • Putting the Orders on Hold
• 3. Printing Reports
  • 10. Creating Reports
    • Report Basics
      • Creating a One-Click Report
      • Building a Report in Layout View
      • The Many Views of a Report
      • Rearranging a Report
    • Printing, Previewing, and Exporting a Report
      • Previewing a Report
      • Export Formats
      • Exporting a Report to a PDF
      • Exporting a Report to a Different Format
    • Formatting a Report
      • Applying a Theme
      • Formatting Columns and Column Headers
        • Formatting Numeric Fields
        • Alternating Row Formatting
        • Gridlines
        • Borders
        • Margin and Padding
        • Background Image
      • Conditional Formatting
      • Data Bars
    • Filtering and Sorting a Report
      • Filtering a Report
      • Sorting a Report
  • 11. Designing Advanced Reports
    • Improving Reports in Design View
      • The Design View Sections
      • Understanding Controls
      • Moving Fields Out of a Layout
      • Adding More Controls
      • Creating a Report from Scratch (in Design View)
    • The Report Wizard
    • The Label Wizard
    • Fine-Tuning Reports with Properties
      • Modifying Common Properties
    • Expressions
    • Grouping
      • Report Grouping
      • Fine-Tuning with the Group, Sort, and Total Pane
        • Sort by
        • Group on
        • With a on Top / From Smallest to Largest
        • By Entire Value
        • With Totaled
        • With Title
        • With a Header Section / With a Footer Section
        • Keep Group Together on One Page
      • Multiple Groups
• 4. Building a User Interface with Forms
  • 12. Creating Simple Forms
    • Creating Forms
      • Building a Simple Form
      • Using AutoNumber Fields in Forms
      • Showing Pictures from a Table
    • Using Forms
      • Finding and Editing a Record
      • Adding a Record
      • Deleting a Record
      • Printing Records
    • Sorting and Filtering in a Form
      • Sorting a Form
      • Filtering a Form
      • Using the Filter by Form Feature
      • Saving Filters for the Future
    • Creating Fancy Forms
      • Manipulating Layouts
        • Inserting Columns and Rows
        • Splitting and Merging Cells
      • Liberating Controls from Layouts
      • Using Tabular Layouts
      • Showing Multiple Records in any Form
      • Split Forms
      • More Useful Form Properties
    • The Form Wizard
  • 13. Designing Advanced Forms
    • Customizing Forms in Design View
      • Form Sections: The Different Parts of Your Form
      • Adding Controls to Your Form
      • The Control Gallery: A Quick Tour
      • Arranging Controls on Your Form
        • Aligning Controls
        • Sizing Controls
        • Spacing Controls
        • Controls that Overlap
      • Anchoring: Automatically Resizing Controls
        • Making Controls as Wide as the Form
        • Making a Single Control as Large as Possible
      • Tab Order: Making Keyboard Navigation Easier
    • Taking Control of Controls
      • Locking Down Fields
      • Prevent Errors with Validation
      • Performing Calculations with Expressions
      • Organizing with Tab Controls
      • Going Places with Links
      • Showing Web Pages with the Web Browser
      • Navigating with Lists
      • Performing Actions with Command Buttons
    • Forms and Linked Tables
      • Table Relationships and Simple Forms
      • The Subform Control
      • Creating Customized Subforms
  • 14. Building a Navigation System
    • Mastering the Navigation Pane
      • Configuring the Navigation List
      • Better Filtering
      • Hiding Objects
      • Using Custom Groups
      • Searching the Navigation List
    • Building Forms with Navigation Smarts
      • Custom Menu Forms
      • Designating a Startup Form
      • Compound Forms
      • Showing All Your Forms in a List
    • Navigation Forms
      • Creating a Single-Level Navigation Form
      • Creating a Two-Level Navigation Form
      • Fine-Tuning Your Navigation Buttons
    • Linking to Related Data
      • Showing Linked Records in Separate Forms
      • Showing More Detailed Reports with Links
• 5. Programming Access
  • 15. Automating Tasks with Macros
    • Macro Essentials
      • Creating a Macro
      • Running a Macro
      • Editing a Macro
      • Finding Actions in the Action Catalog
      • Collapsing, Expanding, and Grouping Macro Actions
      • Solving Macro Problems
    • Macros and Security
      • Unsafe Macro Actions
      • Trusted Databases
      • Temporary Trust
      • The Trust Center
      • Setting Up a Trusted Location
    • Three Macro Recipes
      • Find a Record
      • Print a Report
      • Email Your Data
    • Managing Macros
      • Submacros
      • Assigning a Macro to a Keystroke
      • Configuring a Startup Macro
  • 16. Connecting Macros to Forms and Tables
    • Macro-Powered Forms
      • Understanding Events
      • Attaching a Macro to an Event
      • Reading Arguments from a Form
      • Changing Form Properties
    • Conditional Macros
      • Building a Condition
      • Validating Data with Conditions
      • More Complex Conditional Macros
    • Data Macros
      • Table Events
      • Validation with Before Events
      • Keeping a Change Log
      • Debugging Data Macros
      • An Advanced Data Macro: Synchronizing Data
  • 17. Automating Tasks with Visual Basic
    • The Visual Basic Editor
      • Adding a New Module
      • Writing the Simplest Possible Code Routine
    • Putting Code in a Form
      • Responding to a Form Event
      • Calling the Code in a Module
      • Reading and Writing the Fields on a Form
    • Understanding Objects
      • Properties
      • Methods
      • Events
    • Using Objects
      • Indicating That a Record Has Changed
      • Creating a Mouseover Effect
  • 18. Writing Smarter Code
    • Exploring the VB Language
      • Storing Information in Variables
      • Making Decisions
      • Repeating Actions with a Loop
      • Creating Custom Functions
      • Putting It All Together: A Function for Testing Credit Cards
    • Dealing with Trouble
      • Debugging
      • Error Handling
    • Deeper into Objects
      • The DoCmd Object
      • Converting a Macro to VB Code
    • Using VB to Run a Better Business
      • Keeping a Running Total
      • Getting Price Information
      • Adding a New Product During an Order
      • Managing Order Fulfillment
      • Updating Stock Numbers
• 6. Going Large: Access Databases for Many Users
  • 19. Sharing a Database on Your Network
    • Opening Up Your Database to the World
      • How Access Sharing Works
    • Preparing Your Database
      • Understanding Split Databases
      • Splitting a Database with the Wizard
      • How Linked Tables Work
      • Manually Splitting a Database
      • Locking Down Your Front End
      • Sharing a Database with People Who Dont Own Access
    • Playing Well with Others
      • Seeing Changes as They Happen
      • Dealing with Editing Conflicts
      • Using Locks to Stop Overlapping Edits
      • Opening a Database in Exclusive Mode
    • Data Corruption
      • Diagnosing (and Fixing) Corrupt Databases
      • Preventing Corruption
    • Securing Your Database
      • Password-Protecting Your Database
      • Passwords and Split Databases
      • Using Windows File Security
  • 20. Building an Access Web App
    • Assessing Web Apps
    • Preparing for Web Apps
    • Building a Simple Web App
      • Creating a Web App in Access
      • Creating a Web App in SharePoint
      • Adding a Table
      • Entering Data in a Table
      • Back to the Home Tab
    • Running Your Web App
      • Editing Data in a Web App
      • Understanding the Web App Navigation System
    • Customizing Views
      • Modifying a View
      • Rearranging Controls
      • Configuring Controls
      • Changing the List
      • Adding and Removing Controls
    • Creating More Advanced Views
      • Adding a New View
      • Using a View to Create a Welcome Page
      • Views That Use Queries
      • Views That Use Related Tables
        • Adding Child Records
        • Adding Parent Records
    • Tutorial: Creating a Web App from an Access Database
      • Creating a Web App Based on a Desktop Database
      • Dealing with a Many-to-Many Relationship
        • Creating a Query to Get Related Data
        • Creating a View for Your Query
        • Showing Your View in a Popup
  • 21. Linking Access to SQL Server
    • How Access and SQL Server Can Work Together
      • Should You Switch to SQL Server?
      • How Access and SQL Server Work Together
      • A Cheaper SQL Server
    • Getting Started with SQL Server Express
      • Preparing for SQL Server Express
      • Downloading SQL Server Express
      • Installing SQL Server Express
      • Putting SQL Server on the Network
    • Building a SQL Server Database
      • Creating a New Database
      • Adding a Table
      • Creating Relationships Between Tables
    • Editing SQL Server Tables in Access
      • Setting Up a Connection to SQL Server
      • Managing Linked Tables
    • Migrating an Access Database to SQL Server
      • Installing SSMA
      • Transferring an Access Database to SQL Server
  • 22. Linking Access to SharePoint
    • Understanding SharePoint
      • What You Can Do in SharePoint
      • Adding an App to a SharePoint Site
    • SharePoint and Access
      • Creating a List in SharePoint
      • Exporting a Table to SharePoint
      • Importing a List in Access
      • Moving a Whole Database to SharePoint
      • Editing Your SharePoint Data in Access
  • 23. Importing and Exporting Data
    • Case for Importing and Exporting
      • Understanding Exports
      • Understanding Imports
    • Using the Clipboard
      • Copying a Table from Access to Somewhere Else
      • Copying Cells from Excel into Access
    • Import and Export Operations
      • Importable File Types
      • Importing Data
      • Importing from an Excel File
      • Importing from a Text File
      • Exportable File Types
      • Exporting Data
      • Reusing Import and Export Settings
    • Access and XML
      • What Is XML, Really?
      • Three Rules of XML
        • The Prolog
        • Elements
        • Nesting
      • XML Files and Schemas
      • The Access XML Story
      • Exporting to an XML File
      • Importing from an XML File
• 7. Appendix
  • A. Customizing Access
    • Adding Your Favorites to the QAT
      • Adding Buttons
      • Customizing Specific Databases
    • Personalizing the Ribbon
      • Changing Existing Tabs
      • Creating Your Own Tab
      • Saving and Reusing Your Custom Ribbon
• Index
• About the Author
• Copyright

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