Word 2007: The Missing Manual. The Missing Manual

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• Word 2007: The Missing Manual
• A Note Regarding Supplemental Files
• The Missing Credits
  • About the Author
  • About the Creative Team
  • Acknowledgements
  • The Missing Manual Series
• Introduction
  • The New Word
  • About This Book
  • About the Outline
  • About These Arrows
  • The Very Basics
  • About MissingManuals.com
  • Safari Enabled
• I. Word Basics for Simple Documents
  • 1. Creating, Opening, and Saving Documents
    • 1.1. Launching Word
    • 1.2. Creating a New Document
      • 1.2.1. Creating a New Blank Document
      • 1.2.2. Creating a New Document from an Existing Document
      • 1.2.3. Creating a New Document from a Template
    • 1.3. Opening an Existing Document
    • 1.4. Your Different Document Views
      • 1.4.1. Document Views: Five Ways to Look at Your Manuscript
      • 1.4.2. Show and Hide Window Tools
      • 1.4.3. Zooming Your View In and Out
        • 1.4.3.1. Zooming by percentage
        • 1.4.3.2. Zooming relative to page or text
        • 1.4.3.3. Changing page view from the ribbon
      • 1.4.4. The Window Group: Doing the Splits
        • 1.4.4.1. Viewing multiple windows
    • 1.5. Saving and Closing Documents
      • 1.5.1. The Many Ways to Save Documents
        • 1.5.1.1. Saving by keyboard shortcut
        • 1.5.1.2. Saving by menu command
        • 1.5.1.3. Saving with a new name
  • 2. Entering and Editing Text
    • 2.1. Typing in Word
      • 2.1.1. Click and Type for Quick Formatting
    • 2.2. Selecting Text
      • 2.2.1. Selecting with the Mouse
      • 2.2.2. Selecting with the Keyboard
      • 2.2.3. Extending a Selection
      • 2.2.4. Selecting Multiple Chunks of Text in Different Places
    • 2.3. Moving Around Your Document
      • 2.3.1. Keyboarding Around Your Document
      • 2.3.2. Using the Scroll Bars
      • 2.3.3. Browsing by Headings and Other Objects
      • 2.3.4. Browsing by Bookmark
        • 2.3.4.1. Creating bookmarks
        • 2.3.4.2. Jumping to bookmarks
        • 2.3.4.3. Deleting bookmarks
    • 2.4. Cutting, Copying, and Pasting
      • 2.4.1. Editing with the Ribbon
      • 2.4.2. Editing with Keyboard Shortcuts
      • 2.4.3. Editing with the Mouse
      • 2.4.4. Moving Text Between Two Documents
      • 2.4.5. Viewing and Pasting Clippings
    • 2.5. Finding and Replacing Text
    • 2.6. Saving Keystrokes with Quick Parts
  • 3. Setting Up the Document: Margins, Page Breaks, and More
    • 3.1. Choosing Paper Size and Layout
      • 3.1.1. Changing Paper Size
        • 3.1.1.1. Customizing paper size and source
      • 3.1.2. Setting Paper Orientation
    • 3.2. Setting Document Margins
      • 3.2.1. Selecting Preset Margins
      • 3.2.2. Setting Custom Margins
      • 3.2.3. Setting Margins for Booklets
    • 3.3. Adding Page Background Features
      • 3.3.1. Adding Watermarks
      • 3.3.2. Choosing a Page Color
      • 3.3.3. Applying Page Borders
    • 3.4. Adding Headers and Footers
      • 3.4.1. Introducing the Header and Footer Tools
      • 3.4.2. Inserting and Modifying a Header Building Block
      • 3.4.3. Adding a Matching Footer Building Block
      • 3.4.4. Creating Custom Headers and Footers
      • 3.4.5. Removing Headers, Footers, and Page Numbers
    • 3.5. Working with Multiple Columns
      • 3.5.1. Customizing Columns
    • 3.6. Line Numbers
    • 3.7. Hyphenation
      • 3.7.1. Automatic Hyphenation
      • 3.7.2. Manual Hyphenation
        • 3.7.2.1. Optional hyphens
        • 3.7.2.2. Hyphenating selected text
        • 3.7.2.3. Nonbreaking hyphens
      • 3.7.3. Removing Hyphenation from Your Document
  • 4. Formatting Text, Paragraphs, and Headings
    • 4.1. Formatting Basics
    • 4.2. Formatting Characters
      • 4.2.1. Formatting with the Ribbon or the Font Dialog Box
      • 4.2.2. Formatting with the Mini Toolbar
      • 4.2.3. Formatting with Keyboard Shortcuts
      • 4.2.4. Changing Capitalization
        • 4.2.4.1. Small caps for headers
    • 4.3. Formatting Paragraphs
      • 4.3.1. Aligning Text
      • 4.3.2. Indenting Paragraphs
      • 4.3.3. Spacing Between Paragraphs
      • 4.3.4. Spacing Between Lines
      • 4.3.5. Inserting Page Breaks and Line Breaks
    • 4.4. Creating Bulleted and Numbered Lists
      • 4.4.1.
        • 4.4.1.1. Bulleted paragraphs
        • 4.4.1.2. Customizing bullets
        • 4.4.1.3. Numbered paragraphs
        • 4.4.1.4. Multilevel lists
    • 4.5. Setting Tabs
      • 4.5.1. How Tab Stops Work
      • 4.5.2. Viewing Tab Marks in Your Text
      • 4.5.3. Deleting and Editing Tabs
      • 4.5.4. Types of Tabs
      • 4.5.5. Tab Leaders
    • 4.6. Using Words Rulers
      • 4.6.1. Managing Tab Settings with the Ruler
        • 4.6.1.1. Setting tab stops
        • 4.6.1.2. Adjusting and removing tab stops with the ruler
      • 4.6.2. Setting Margins with the Ruler
      • 4.6.3. Adjusting Paragraph Indents with the Ruler
    • 4.7. Fast Formatting with Format Painter
    • 4.8. Formatting with Styles
      • 4.8.1. Applying Quick Styles
    • 4.9. Modifying Styles
    • 4.10. Managing Style Sets
      • 4.10.1. Creating Your Own Style Set
  • 5. Themes and Templates
    • 5.1. Choosing a Theme
      • 5.1.1. Finding More Themes
        • 5.1.1.1. Browsing for themes on your computer
        • 5.1.1.2. Searching for themes online
    • 5.2. Choosing a Template
      • 5.2.1. Starting a Document from a Template
      • 5.2.2. Using Installed Templates
  • 6. Spelling, Grammar, and Reference Tools
    • 6.1. Turning on Spelling and Grammar Checking
    • 6.2. Checking Spelling
      • 6.2.1. Checking Spelling As You Type
      • 6.2.2. Checking Spelling Manually
      • 6.2.3. Managing Custom Dictionaries
        • 6.2.3.1. Removing a word from your custom dictionary
        • 6.2.3.2. Adding professional dictionaries to Word
    • 6.3. Checking Grammar and Style
    • 6.4. Controlling AutoCorrect
      • 6.4.1. How AutoCorrect Works
      • 6.4.2. Fine-tuning AutoCorrect Options
      • 6.4.3. Autocorrecting Math, Formatting, and Smart Tags
    • 6.5. Exploring Words Research Tools
      • 6.5.1. Finding Information with the Research Task Pane
    • 6.6. Accessing Words Thesaurus
    • 6.7. Translating Text
      • 6.7.1. Translation ScreenTips
    • 6.8. Checking Your Word Count
  • 7. Printing Word Documents
    • 7.1. Quick and Easy Printing
    • 7.2. Print Preview
    • 7.3. Choosing a Printer
      • 7.3.1. Setting Your Default Printer
      • 7.3.2. Exploring Printer-Specific Properties
    • 7.4. Printing to an Adobe PDF File
    • 7.5. Faxing with Word
    • 7.6. Changing Print Settings
      • 7.6.1. Printing Part of Your Document
      • 7.6.2. Printing and Collating Multiple Copies
      • 7.6.3. Printing on Both Sides of the Page
    • 7.7. Printing Envelopes
    • 7.8. Printing Labels
    • 7.9. Setting Print Options
• II. Creating Longer and More Complex Documents
  • 8. Planning with Outlines
    • 8.1. Switching to Outline View
    • 8.2. Promoting and Demoting Headings
      • 8.2.1. Controlling Subheads During Promotion or Demotion
    • 8.3. Moving Outline Items
    • 8.4. Showing Parts of Your Outline
      • 8.4.1. Expanding and Collapsing Levels
      • 8.4.2. Showing and Hiding Text
      • 8.4.3. Showing Only the First Line
      • 8.4.4. Showing Text Formatting
  • 9. Working with Long Documents
    • 9.1. Navigating a Large Document
    • 9.2. Understanding Sections
      • 9.2.1. Inserting Section Breaks
    • 9.3. Creating a Table of Contents
      • 9.3.1. Updating Your Table of Contents
      • 9.3.2. Manually Adding a Table of Contents Entry
        • 9.3.2.1. Using the Mark Table of Contents Entry box
      • 9.3.3. Formatting Your Table of Contents
        • 9.3.3.1. Quick formatting for tables of contents
        • 9.3.3.2. Detailed formatting for tables of contents
      • 9.3.4. Deleting a Table of Contents
    • 9.4. Creating an Index
      • 9.4.1. Marking an Index Entry
      • 9.4.2. Building an Index
      • 9.4.3. Using AutoMark with a Concordance File
      • 9.4.4. Updating an Index
      • 9.4.5. Deleting an Index
      • 9.4.6. Deleting an Index Entry
    • 9.5. Navigating with Hyperlinks
      • 9.5.1. Inserting Bookmarks
    • 9.6. Cross-Referencing Your Document
      • 9.6.1.
        • 9.6.1.1. Deleting cross-references
    • 9.7. Cross-Referencing Figures
      • 9.7.1. Making a Table of Figures
    • 9.8. Creating Footnotes and Endnotes
      • 9.8.1. Inserting Footnotes and Endnotes
      • 9.8.2. Formatting Footnotes and Endnotes
        • 9.8.2.1. Deleting footnote and endnotes
    • 9.9. Inserting Citations and Creating a Bibliography
      • 9.9.1. Adding a Citation
      • 9.9.2. Adding a Bibliography
    • 9.10. Working with a Master Document
      • 9.10.1. Creating a Master Document
      • 9.10.2. Working with Subdocuments
        • 9.10.2.1. Locking subdocuments
        • 9.10.2.2. Unlinking subdocuments
        • 9.10.2.3. Deleting subdocuments
      • 9.10.3. Formatting Your Master Document
      • 9.10.4. Printing Your Master Document
  • 10. Organizing Your Information with Tables
    • 10.1. Creating Tables
      • 10.1.1. Creating a Table from the Ribbon
      • 10.1.2. Using the Insert Table Box
      • 10.1.3. Drawing a Table
      • 10.1.4. Choosing Quick Tables
    • 10.2. Moving Around a Table
    • 10.3. Selecting Parts of a Table
    • 10.4. Merging and Splitting Cells
    • 10.5. Adjusting Column Width and Row Height
      • 10.5.1. Inserting Columns and Rows
      • 10.5.2. Deleting Cells, Columns, Rows, and Tables
        • 10.5.2.1. Deleting cells
    • 10.6. Formatting Tables
      • 10.6.1. Using Table Styles
      • 10.6.2. Aligning Text, Numbers, and Data
      • 10.6.3. Applying Shading and Borders
    • 10.7. Doing Math in Tables
  • 11. Adding Graphics, Video, and Sound to Your Documents
    • 11.1. Drop Caps, Text Boxes, and WordArt
      • 11.1.1. Adding a Drop Cap to a Paragraph
        • 11.1.1.1. Modifying a drop cap
        • 11.1.1.2. Removing a drop cap
      • 11.1.2. Inserting a Text Box
        • 11.1.2.1. Customizing your text box
      • 11.1.3. Bending Words with WordArt
        • 11.1.3.1. Modifying WordArt
    • 11.2. Working with Pictures and Clip Art
      • 11.2.1. Inserting Pictures into Your Document
      • 11.2.2. Finding and Using Clip Art
    • 11.3. Working with SmartArt
      • 11.3.1. Choosing a SmartArt Graphic
      • 11.3.2. Inserting SmartArt into Your Document
      • 11.3.3. Modifying SmartArt
    • 11.4. Working with Shapes
    • 11.5. Inserting Charts and Graphs
    • 11.6. Inserting Sound, Video, and Other Objects
    • 11.7. Adding Captions and Figure Numbers to Graphics
  • 12. Mass Mailing with Mail Merge
    • 12.1. Understanding Mail Merge Basics
      • 12.1.1. Common Types of Merge Documents
      • 12.1.2. Mail Merge Recipient Lists
      • 12.1.3. The Six Phases of a Mail Merge
    • 12.2. Running the Mail Merge Wizard
      • 12.2.1. Select Document Type
      • 12.2.2. Select Your Recipients
      • 12.2.3. Write Your Letter
      • 12.2.4. Preview Your Letter
      • 12.2.5. Complete the Merge
    • 12.3. Merging to E-Mail
    • 12.4. Editing Your Recipient List
      • 12.4.1. Editing Your Recipient Lists
    • 12.5. Sorting Your Recipient List
      • 12.5.1. Filtering Your Recipient List
        • 12.5.1.1. Choosing a Comparison option
      • 12.5.2. Find Duplicates
      • 12.5.3. Find Recipient
    • 12.6. Applying Merge Rules
• III. Sharing Documents and Collaborating with Other People
  • 13. Creating Web Pages and Blogs
    • 13.1. Saving Word Documents As Web Pages
    • 13.2. Creating a Web Page from Scratch
      • 13.2.1. Creating the Web Page Document
      • 13.2.2. Create a Table for Your Pages Layout
      • 13.2.3. Add a Navigation Bar
      • 13.2.4. Create a Copyright Line
      • 13.2.5. Save Your Page as a Template
      • 13.2.6. Add Text and Images to Your Web Page
    • 13.3. Web Page Design Tips
    • 13.4. Blogging from Word
      • 13.4.1. Managing Blog Accounts
      • 13.4.2. Posting to Your Blog
    • 13.5. Setting Web Options
  • 14. Creating Forms with Word
    • 14.1. Creating a Paper Form
      • 14.1.1. Using a Table to Design Your Form
    • 14.2. Creating a Computer Form
      • 14.2.1. Understanding Content Controls
      • 14.2.2. Displaying the Developer Tab
      • 14.2.3. Adding Content Controls to Your Form
        • 14.2.3.1. Adding text boxes to your form
        • 14.2.3.2. Adding drop-down lists to your form
      • 14.2.4. Protecting Your Computer-Based Form
    • 14.3. Setting Properties for Content Controls
    • 14.4. Testing Your Form
      • 14.4.1. Testing Your Printed Form
      • 14.4.2. Testing Your Computer-Based Form
  • 15. Words XML Connection
    • 15.1. Whats XML and Why Should I Care?
      • 15.1.1. How XML Works
      • 15.1.2. The Advantages of XML
    • 15.2. XML and Words New File Format
      • 15.2.1. Reading XML Tags
      • 15.2.2. The Files That Make XML Work
    • 15.3. Tagging Information with Content Controls
    • 15.4. Attaching an XML Schema to Your Document
  • 16. Collaborating with Other People
    • 16.1. Adding Comments
      • 16.1.1. Adding Voice Comments
      • 16.1.2. Deleting Comments
      • 16.1.3. Highlighting Text
    • 16.2. Tracking Changes While Editing
      • 16.2.1. Tracking and Viewing Changes
      • 16.2.2. Modifying Your Markup View
        • 16.2.2.1. Choosing your markup view
        • 16.2.2.2. Showing and hiding types of changes
        • 16.2.2.3. Showing and hiding reviewers markup
        • 16.2.2.4. Customizing your markup view
      • 16.2.3. Printing Edits and Markup
    • 16.3. Accepting and Rejecting Changes
    • 16.4. Removing All Comments and Tracked Changes
    • 16.5. Combining and Comparing Documents
      • 16.5.1. Comparing Two Documents
    • 16.6. Protecting Your Document from Changes
      • 16.6.1. Applying Formatting Restrictions
      • 16.6.2. Allowing Changes in Parts of a Document
• IV. Customizing Word with Macros and Other Tools
  • 17. Customizing Your Workspace
    • 17.1. Customizing the Quick Access Toolbar
      • 17.1.1. Adding Commands to the Quick Access Toolbar
    • 17.2. Creating Keyboard Shortcuts
    • 17.3. Personalizing Word Options
    • 17.4. Changing Words Display
      • 17.4.1. The Popular Display Settings
      • 17.4.2. Changing Display Settings
        • 17.4.2.1. Page display options
        • 17.4.2.2. Always show these formatting marks on the screen
      • 17.4.3. Advanced Display Options
        • 17.4.3.1. Show document content
        • 17.4.3.2. Display options
    • 17.5. Customizing the Save Documents Settings
      • 17.5.1. Save Document Options
        • 17.5.1.1. AutoRecover options
        • 17.5.1.2. Default file location
      • 17.5.2. Offline Editing Options
      • 17.5.3. Embedded Font Options
    • 17.6. Changing Editing Options
      • 17.6.1. Editing Options
      • 17.6.2. Cut, Copy, and Paste Options
        • 17.6.2.1. Pasting within the same document
        • 17.6.2.2. Pasting between documents
        • 17.6.2.3. Pasting between documents with style definition conflicts
        • 17.6.2.4. Pasting from other programs
  • 18. Changing Your Security Settings
    • 18.1. Using Digital Signatures
      • 18.1.1. Creating Your Own Digital Signature
      • 18.1.2. Signing a Document with Your Digital Signature
      • 18.1.3. Adding a Microsoft Office Signature Line
      • 18.1.4. Removing a Digital Signature
      • 18.1.5. Getting a Third-Party Digital Signature
      • 18.1.6. Checking a Digital Signature
    • 18.2. Customizing Trust Center Settings
      • 18.2.1. Protecting Yourself from Malicious Macros
      • 18.2.2. Choosing Trusted Publishers
      • 18.2.3. Creating a Trusted Location
      • 18.2.4. Setting Add-in Behaviors
      • 18.2.5. Setting ActiveX Control Behaviors
      • 18.2.6. Setting Macro Behaviors
    • 18.3. Showing Warnings
    • 18.4. Removing Personal Information
  • 19. Introducing Macros and Visual Basic
    • 19.1. Showing the Developer Tab
    • 19.2. Recording Macros
      • 19.2.1. Testing Your Macro
    • 19.3. Running Macros
      • 19.3.1. Adding a Macro to the Quick Access Toolbar
      • 19.3.2. Running a Macro from the Macros Box
    • 19.4. Reading Visual Basic Code
      • 19.4.1. Getting Help for Visual Basic
      • 19.4.2. Making Simple Changes to Visual Basic Code
    • 19.5. Using Digital Signatures
      • 19.5.1. Applying Your Digital Certificate to a Macro
  • 20. Creating Your Own Themes and Templates
    • 20.1. Designing Your Own Themes
      • 20.1.1. Defining Theme Colors
      • 20.1.2. Defining Theme Fonts
        • 20.1.2.1. New Office 2007 fonts
      • 20.1.3. Defining Theme Effects
      • 20.1.4. Modifying and Saving Themes
    • 20.2. Designing Document Templates
      • 20.2.1. Saving a Word Document As a Template
      • 20.2.2. Setting Up the Template Document
      • 20.2.3. Adding Boilerplate Text
      • 20.2.4. Adding Content Controls
      • 20.2.5. Adding a Header
      • 20.2.6. Adding an AutoText Entry
      • 20.2.7. Finishing and Saving Your Template
      • 20.2.8. Test Driving the Memo Template
    • 20.3. Using Global Templates
      • 20.3.1. Creating a Global Template
      • 20.3.2. Loading a Global Template
• V. Appendix
  • A. Word Help and Beyond
    • A.1. Using Words Built-in Help
      • A.1.1. Using Help Articles
    • A.2. Using Microsofts Office Web Site
      • A.2.1. Discussion Groups
    • A.3. Third-Party Web Sites
• Index
• About the Author
• Colophon
• Copyright

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