QuickBooks 2014: The Missing Manual. The Official Intuit Guide to QuickBooks 2014 Bonnie Biafore

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• QuickBooks 2014: The Missing Manual
• A Note Regarding Supplemental Files
• The Missing Credits
  • About the Author
  • About the Creative Team
  • Acknowledgements
  • The Missing Manual Series
• Introduction
  • Whats New in QuickBooks 2014
  • When QuickBooks May Not Be the Answer
  • Choosing the Right Edition
    • The QuickBooks Premier Choices
  • Accounting Basics: The Important Stuff
  • About This Book
  • About the Outline
  • The Very Basics
  • AboutTheseArrows
  • About the Online Resources
    • Missing CD
    • Registration
    • Feedback
    • Errata
  • Safari Books Online
• 1. Setting Up QuickBooks
  • 1. Creating a Company File
    • Opening QuickBooks
    • Before You Create a Company File
      • Choosing a Start Date
      • Account Balances and Transactions
    • Creating a Company File
      • Options for Creating a Company File
      • Using Express Start
        • Company Information
        • Business Contact Information
        • Creating Your Company File
      • Using the EasyStep Interview
        • Creating Your Company File
        • Customizing Your Company File
      • Beginning to Use QuickBooks
        • Start Working
        • Reopening the QuickBooks Setup Dialog Box
    • Converting from Another Program to QuickBooks
      • Converting from Quicken Home & Business
        • Cleaning up your Quicken file
        • Converting your Quicken file
        • Fine-Tuning Your Converted Quicken Data
      • Converting from QuickBooks for Macintosh
      • Converting from a Non-Intuit Program
    • Opening an Existing Company File
      • Opening a Recently Opened Company File
      • Opening Any Company File
      • Opening a Portable Company File
    • Modifying Company Info
  • 2. Getting Around in QuickBooks
    • Menus and the Icon Bars
    • Switching among Open Windows
      • Supermax View
    • The Home Page
      • Vendors
      • Customers
      • Employees
      • Company Features
      • Banking
    • The Company Snapshot
  • 3. Setting Up a Chart of Accounts
    • Acquiring a Chart of Accounts
      • Importing a Chart of Accounts
    • Planning the Chart of Accounts
      • Do You Need Another Account?
      • Naming and Numbering Accounts
        • Organizing Account Numbers
        • Viewing Account Numbers
        • Choosing Good Account Names
    • Creating Accounts and Subaccounts
      • Creating an Account
    • Working with Accounts
      • Modifying Accounts
      • Hiding Accounts
      • Deleting Accounts
      • Merging Accounts
  • 4. Setting Up Customers, Jobs, and Vendors
    • Creating Customers in QuickBooks
      • Creating a New Customer
        • Entering Contact Information
        • Entering Payment Information
        • Specifying Sales Tax Information
        • Specifying Additional Customer Information
      • Adding More Customer Contacts
    • Creating Jobs in QuickBooks
      • Creating a New Job
    • Setting Up Vendors
      • Creating a Vendor
        • Entering Address Information
        • Payment Settings
        • Sales Tax Settings
        • Filling in Expense Accounts Automatically
        • Additional Info
    • Working with Customers, Jobs, and Vendors
      • Modifying Customer, Job, and Vendor Information
      • Categorizing Customers, Jobs, and Vendors
        • Understanding Customer, Job, and Vendor Types
        • Creating a Vendor, Customer, or Job Type
      • Hiding Records
      • Deleting Records
      • Merging Records
    • Managing Leads
  • 5. Setting Up Items
    • What Items Do
    • When You Dont Need Items
    • Should You Track Inventory with Items?
    • Planning Your Items
      • Generic or Specific?
      • Naming Items
      • Subitems
    • Creating Items
    • Service Items
      • Service Items Without Associated Costs
      • Service Items with Associated Costs
    • Product Items
      • Non-Inventory Part Fields
    • Other Types of Items
      • Other Charge
      • Subtotal
      • Group
      • Discount
      • Payment
    • Working with Items
      • Modifying Items
      • Hiding Items
      • Deleting Items
  • 6. Data Entry Shortcuts for Lists
    • Adding and Editing Multiple Records
      • Selecting a List to Work With
      • Customizing the Tables Columns
      • Displaying the Records You Want
      • Adding or Editing List Entries
        • Entering Data Directly in the Table
        • Copying and Pasting Values from Excel
      • Saving Changes
      • Correcting Errors
    • Importing Customer, Vendor, and Item Information
      • Importing with the Excel Import Wizard Templates
      • Importing Data From Your Own Excel File
  • 7. Setting Up Other QuickBooks Lists
    • Categorizing with Classes
      • Turning on Class Tracking
      • Setting Up Classes
    • Price Levels
      • Creating a Price Level
      • Applying Price Levels
    • Customer and Vendor Profile Lists
      • Sales Rep List
      • Customer Type List
      • Vendor Type List
      • Job Type List
      • Terms List
        • Setting Up Terms Using Elapsed Time
        • Setting Up Date Driven Terms
      • Customer Message List
      • Payment Method List
      • Ship Via List
      • Vehicle List
    • Fixed Asset Items
    • Managing Lists
      • Creating Entries
      • Editing Entries
      • Hiding Entries
      • Deleting Entries
      • Finding List Entries in Transactions
      • Sorting Lists
      • Printing Lists
        • Blasting Out a Quick List
        • Customizing a Printed List
• 2. Bookkeeping
  • 8. Tracking Time and Mileage
    • Setting Up Time Tracking
      • Turning on Time Tracking
      • Setting Up the People Who Track Time
      • Setting Up Items and Customers for Time Tracking
    • Entering Time in QuickBooks
      • Filling out Weekly Timesheets
      • Entering Time for One Activity
    • Running Time Reports
    • Tracking Mileage
      • Adding a Vehicle
      • Setting the Mileage Rate
      • Recording Mileage Driven
    • Generating Mileage Reports
  • 9. Paying for Expenses
    • When to Pay Expenses
    • Entering Bills
    • Recording a Deposit to a Vendor
    • Handling Reimbursable Expenses
      • Setting Up Reimbursements as Income
      • Recording Reimbursable Expenses
    • Paying Your Bills
      • Selecting Bills to Pay
      • Modifying Payment Amounts
      • Applying Discounts and Credits to Payments
        • Applying Discounts Manually
        • Applying Credits Manually
      • Setting the Payment Method and Account
      • Paying Selected Bills
    • Writing Checks Without Entering Bills
      • Using the Write Checks Window
      • Adding Checks to an Account Register
    • Producing Checks
      • Writing Checks by Hand
      • Setting Up QuickBooks to Print Checks
      • Printing Checks
    • Paying Using Other Payment Methods
      • Paying with Credit Cards
      • Paying with a Debit Card
      • Paying with PayPal
      • Paying with Cash
        • Recording ATM Withdrawals and Deposits to Petty Cash
        • Recording Purchases Made with Petty Cash
    • Recording Vendor Refunds and Credits
    • Running Expense-Related Reports
      • A/P Aging and Vendor Balance Reports
  • 10. Invoicing
    • Choosing the Right Type of Form
      • Sales Receipts
      • Statements
      • Invoices
    • Sales Forms and Accounts
    • Creating Invoices
      • Creating an Invoice
      • Filling in Invoice Header Fields
        • Choosing the Customer or Job
        • Choosing an Invoice Template
        • The Other Header Fields
      • Entering Invoice Line Items
        • Modifying Line Items
      • Applying Subtotals, Discounts, and Percentage Charges
      • Adding a Message to the Customer
      • Adding an Online Payment Link
        • Signing Up for Intuit PaymentNetwork
        • Setting Online Payment Link Preferences
      • Choosing How to Send the Invoice
      • Adding a Memo to Yourself
    • Creating Batch Invoices
      • Before You Create Your First Batch Invoice
      • Setting Up a Batch Invoice
    • Deposits, Down Payments, and Retainers
      • Setting Up QuickBooks for Prepayments
      • Recording Prepayments
      • Applying a Deposit, Down Payment, or Retainer
      • Refunding Prepayments
    • Invoicing for Billable Time and Costs
      • Setting Up Invoicing for Time and Costs
      • Adding Billable Time and Costs to Invoices
      • Using Invoice for Time & Expenses
        • Invoicing One Customer or Job for Time and Expenses
        • Creating a Batch of Time and Expenses Invoices
      • Selecting Billable Time and Costs
      • Checking for Unbilled Costs
    • Invoicing for Backordered Products
      • Using Pending Invoices for Backorders
      • Using Sales Orders for Backorders
    • Estimating Jobs
      • Creating an Estimate
      • Creating Multiple Estimates
      • Creating an Invoice from an Estimate
      • Comparing Estimates to Actuals
    • Creating Progress Invoices
      • Progress Invoicing Options
      • Fine-Tuning a Progress Invoice
    • Handling Customer Refunds and Credits
      • Creating a Credit Memo from an Invoice
      • Creating Credit Memos
      • Creating Refund Checks
      • Applying Credits to Existing Invoices
      • Applying Credits to New Invoices
    • Modifying Invoices
      • Editing Invoices
      • Voiding and Deleting Invoices
  • 11. Producing Statements
    • Generating Statements
      • Creating Statement Charges
      • Generating Customer Statements
        • Choosing the Date Range
        • Selecting Customers
        • Setting Additional Options
      • Previewing Statements
      • Generating Statements
        • Emailing Statements
        • Printing Statements
  • 12. Transaction Timesavers
    • Printing Forms
      • Setting Print Options
      • Aligning Forms and Paper
      • Choosing a Print Method
      • Printing One Form
      • Printing in Batches
      • Printing Mailing and Shipping Labels
      • Printing Packing Slips
    • Emailing Forms
      • Choosing a Send Method
      • Emailing One Form
      • Emailing in Batches
    • Memorizing Transactions
      • Creating a Memorized Transaction
      • Using a Memorized Transaction
        • Recording a Transaction When Youre Reminded
        • Recording an Occasional Transaction
        • Recording a Transaction Automatically
      • Editing a Memorized Transaction
      • Creating Memorized Groups of Transactions
    • Finding Transactions
      • Searching with QuickBooks Centers
      • Finding Items
      • Using QuickBooks Search
      • Using the Find Feature
        • Finding Made Simple
        • Advanced Find Methods
        • Using Search Results
  • 13. Managing Accounts Receivable
    • Receivables Aging
      • Viewing Receivables with Income Tracker
      • Getting a High-level View with the Company Snapshot
      • Viewing Receivables Detail in the Customer Center
      • Accounts Receivable Aging Reports
      • Seeing What Customers Owe with Reports
    • Receiving Payments for Invoiced Income
    • Applying Credits to Invoices
    • Discounting for Early Payment
    • Correcting Misapplied Customer Payments
      • Wrong Invoice, Right Customer or Job
      • Wrong Invoice, Wrong Customer
    • Applying Finance Charges
      • Finance Charge Preferences
      • Assessing Finance Charges on Overdue Balances
    • Cash Sales
      • Creating Sales Receipts
      • Editing Sales Receipts
      • Voiding and Deleting Sales Receipts
      • Memorizing a Batch Sales Transaction
      • Reconciling Excess and Short Cash
    • Making Deposits
      • Choosing Payments to Deposit
      • Recording Deposits
      • Depositing Money from Merchant Card Accounts
  • 14. Bank Accounts and Credit Cards
    • Entering Transactions in an Account Register
      • Opening a Register Window
      • Creating a Transaction in an Account Register
    • Handling Bounced Checks
      • Managing Bounced Checks You Wrote
      • Using the Record Bounced Check Feature
      • Handling Customers Bounced Checks on Your Own
        • Item for Removing the Bounced-Check Amount from Your Bank Account
        • Items for Bounced-Check Service Charges
      • Recording Bank Charges
      • Re-invoicing for Bounced Checks
    • Transferring Funds
    • Reconciling Accounts
      • Preparing for the First Reconciliation
      • Preparing for Every Reconciliation
      • Starting a Reconciliation
      • Reconciling Transactions
      • Reconciliation Reports
      • Modifying Transactions During Reconciliation
      • Stopping and Restarting a Reconciliation
      • Correcting Discrepancies
        • Using the Discrepancy Report to Find Problem Transactions
        • Re-Reconciling Corrected Transactions
        • Other Ways to Find Discrepancies
      • Undoing the Last Reconciliation
      • When Your Bank Makes a Mistake
    • Managing Loans
      • Setting Up a Loan
      • Adding a Loan to Loan Manager
        • Basic Setup
        • Payment Information
        • Interest Rate Information
      • Modifying Loan Terms
      • Setting Up Payments
  • 15. Doing Payroll
    • Getting Started with QuickBooks Payroll
      • What You Need from the Government
      • Employee-Related Forms You Need
      • Payroll Decisions You Need to Make
    • Intuit Payroll Services
    • Signing Up for an Intuit Payroll Service
    • Setting Up Payroll in QuickBooks
      • Setting Up Compensation and Benefits
      • Setting Up Employees
        • Setting Employee Defaults
        • Creating Employee Records
      • Setting Up Payroll Taxes
      • Entering Historical Payroll
      • Fine-Tuning Payroll Items
        • Tracking Payroll in More Detail
      • Adding and Editing Payroll Items
    • Running Payroll
      • Printing Paychecks and Pay Stubs
    • Paying Payroll Liabilities
    • Preparing Payroll Tax Forms
    • Running Payroll Reports
    • Recording Transactions from a Payroll Service
    • Paying Yourself
      • Taking a Draw
      • Reclassifying Shareholders Distribution to Salary
        • Reclassifying Payroll Withholdings
  • 16. Making Journal Entries
    • Balancing Debit and Credit Amounts
    • Some Reasons to Use Journal Entries
    • Creating Journal Entries
    • Checking Journal Entries
    • Reclassifications and Corrections
      • Reclassifying Accounts
      • Reassigning Jobs
    • Recording Depreciation with Journal Entries
    • Recording Owners Contributions
      • Recording Initial Noncash Contributions
      • Recording Home-Office Expenses
  • 17. Performing Year-End Tasks
    • Checking for Problems
    • Viewing Your Trial Balance
    • Generating Financial Reports
      • The Profit & Loss Report
        • Generating a Profit & Loss Report
        • Other Profit & Loss Reports
      • The Balance Sheet
        • Understanding the Balance Sheet
        • Generating a Balance Sheet Report
      • The Statement of Cash Flows
        • Understanding the Statement of Cash Flows
        • Generating a Statement of Cash Flows
      • Other Helpful Financial Reports
    • Generating Tax Reports
    • Sharing a Company File with Your Accountant
      • Creating an Accountants Review Copy
      • Merging Accountant Changes into Your Company File
      • Canceling an Accountants Review Copy
      • Setting Up an External Accountant User
    • 1099s
      • Generating 1099 Reports
      • Printing 1099-MISC Forms
    • Closing the Books for the Year
• 3. Managing Your Business
  • 18. Keeping Track of Financial Tasks
    • Tracking To-Dos
      • Creating a To-Do
      • Editing a To-Do
      • Viewing To-Dos
    • Adding Notes
    • Reminders
    • Your Financial Calendar
  • 19. Managing QuickBooks Files
    • Switching Between Multi- and Single-User Mode
    • Backing Up Files
      • Choosing Standard Backup Settings
      • Backing Up Manually
      • Automated Backups
        • Setting Up Automatic Backups
        • Scheduling Backups for a Single Company File
    • Restoring Backups
    • Sending Company Files to Others
      • Creating a Portable Company File
      • Opening a Portable Company File
    • Verifying Your QuickBooks Data
      • Running the Verify Data Utility
      • Reviewing Problems
      • Running the Rebuild Data Utility
    • Condensing Data
      • Running the Condense Data Utility
    • Cleaning Up after Deleting Files
  • 20. Managing Inventory
    • Following the Inventory Money Trail
    • Setting Up Inventory Items
      • Turning on QuickBooks Inventory
      • Creating Inventory Items
    • Purchasing Inventory
      • Creating Purchase Orders
      • Receiving Inventory and Bills Simultaneously
      • Receiving Inventory before the Bill
    • Selling Inventory
    • Running Inventory Reports
      • Purchases Reports
      • How Much Is Inventory Worth?
        • Inventory Valuation Summary Report
        • Inventory Valuation Detail Report
      • Inventory Stock Status
      • Viewing One Inventory Item
    • Working with the Inventory Center
    • Performing a Physical Inventory
    • Adjusting Inventory in QuickBooks
      • Adjusting Quantities
      • Adjusting Quantities and Values
  • 21. Working with Sales Tax
    • Setting Up Sales Tax
      • Turning on QuickBooks Sales Tax
      • Other Sales Tax Preferences
      • Setting Up Sales Tax Features
      • Sales Tax Codes
        • Assigning Tax Codes to Customers
        • Assigning Tax Codes to Items
        • Creating Additional Sales Tax Codes
      • Sales Tax Items
    • Producing Reports of the Sales Tax You Owe
    • Paying Sales Tax
  • 22. Budgeting and Planning
    • Types of Budgets
    • Ways to Build Budgets
    • Creating Budgets in QuickBooks
    • Creating Customer:Job or Class Budgets
    • Filling in Budget Values
      • Copying Across Columns
      • Adjust Row Amounts
    • Creating and Copying Budgets with Excel
      • Exporting Your Budget
      • Working with a Budget in Excel
      • Importing a Budget into QuickBooks
    • Running Budget Reports
      • The Budget Overview Report
        • Report Layouts
      • Budget vs. Actual Report
      • Profit & Loss Budget Performance Report
      • Budget vs. Actual Graph
  • 23. Tracking Finances with Reports and Graphs
    • Finding the Right Reports
      • Reviewing Reports in the Report Center
      • Working with Reports in the Report Center
      • Finding Frequently Used Reports
    • Running Reports
    • Printing and Saving Reports
      • Saving Reports as Files
    • Customizing Reports
      • Date Ranges
      • Subtotals
      • Customizing the Columns in Reports
        • Adding and Removing Columns in Summary Reports
        • Adding or Removing Columns in Detail Reports
        • Resizing and Moving Columns
      • Sorting Reports
      • Filtering Reports
      • Report Headers and Footers
      • Fonts and Numbers
    • Memorizing Reports
    • Swapping Reports Between Company Files
      • Exporting a Report Template
      • Importing Report Templates
• 4. QuickBooks Power
  • 24. Banking Online with QuickBooks
    • Setting Up Your Accounts for Online Services
      • Applying for Online Services
      • Activating Online Services for Your QuickBooks Account
    • Exchanging Data with Your Bank
      • QuickBooks Online Banking Modes
      • Downloading Statements with Web Connect
      • Creating Online Items for Direct Connections
        • Paying Bills Online
        • Sending a Message to Your Bank
        • Transferring Funds Between Accounts
    • Banking Online Using Express Mode
      • Sending and Receiving Transactions
      • Matching Transactions
      • Matching Unmatched Transactions
        • Matching Deposits
        • Matching Checks and Expenses
      • Adding Multiple Transactions
      • Deleting Downloaded Transactions
    • Banking Online Using Classic Mode
      • Sending and Receiving Items
      • Working with Online Items
      • Matching Transactions
      • Adding Multiple Transactions
      • Deleting Downloaded Transactions
  • 25. Configuring Preferences to Fit Your Company
    • Preferences: The Basics
    • Accounting
    • Bills
    • Calendar
    • Checking
      • Choosing the Bank Accounts You Use
      • Settings for Company Checks
      • Choosing Company-Wide Payroll Accounts
      • Selecting a Bank Feeds Mode
    • Desktop View
      • Window Preferences
      • Preferences for Saving the Desktop
      • Customizing the Home Page
    • Finance Charge
    • General
      • Tuning QuickBooks to Your Liking
      • Company-Wide General Preferences
    • Integrated Applications
    • Items & Inventory
    • Jobs & Estimates
    • Multiple Currencies
    • Payments
    • Payroll & Employees
    • Reminders
    • Reports and Graphs
      • Preferences for the Reports You Generate
      • Company-Wide Report Preferences
    • Sales & Customers
    • Sales Tax
    • Search
    • Send Forms
      • Setting Your Send Preferences
      • Customizing Messages
    • Service Connection
    • Spelling
    • Tax: 1099
    • Time & Expenses
  • 26. Integrating QuickBooks with Other Programs
    • Mail Merge to a Word Document
      • Creating Letters and Envelopes in QuickBooks
    • Synchronizing Contacts
      • Using QuickBooks Contact Sync for Outlook
    • Working with Other Apps
      • Finding Add-on Apps
      • Setting Up an Integrated Application
    • Exporting QuickBooks Data
      • Exporting Lists and Addresses
        • Exporting Lists to a Text File
        • Exporting Addresses
      • Exporting Reports
        • Customized Exports Using Contact List Reports
    • Importing Data from Other Programs
      • Importing a Delimited File
  • 27. Customizing QuickBooks
    • Customizing the Home Page
      • Turning Customer and Vendor Icons On and Off
      • Turning Related Preferences On and Off
      • Account Balances
    • Fast Access to Favorite Features
      • Building Your Favorites Menu
      • Customizing the Icon Bar
        • Adding and Removing Icons
        • Adding Windows or Reports to the Icon Bar
        • Changing an Icons Appearance
        • Changing the Order of Icons
    • Customizing the Company Snapshot
    • Customizing Forms
      • Starting with an Existing Template in QuickBooks
      • Basic Customization
        • Adding a Logo
        • Applying a Color Scheme
        • Changing Fonts
        • Including Basic Company and Transaction Information
      • Additional Customization
      • Managing Templates
        • Copying a Template
        • Deleting or Hiding a Template
        • Exchanging Templates Between Company Files
      • Working with Form Designs
        • Creating a Form Design
        • Managing Form Designs
  • 28. Keeping Your QuickBooks Data Secure
    • Setting Up the Administrator
      • Assigning the Administrator User Name and Password
      • Resetting the Administrator Password
      • Complying with Credit Card Security Regulations
    • Creating QuickBooks Users
      • Adding New Users
      • Resetting a User Password
    • Restricting Access to Features and Data
      • What the Access Areas Represent
      • Setting Access Rights
• 5. Appendixes
  • A. Installing QuickBooks
    • Before You Install
    • Installing QuickBooks
      • Installing QuickBooks for the First Time
      • Installing or Upgrading to a New Version of QuickBooks
    • Registering QuickBooks
    • Setting Up QuickBooks on a Network
    • Where to Store Your Company Files
      • Storing Company Files on a Network
  • B. Help, Support, and Other Resources
    • QuickBooks Help
    • Intuit Community
      • Accessing the Community within QuickBooks
    • Other Kinds of Help
    • Other Help Resources
    • QuickBooks Training
• Index
• About the Author
• Copyright

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