IBM Lotus Notes 8.5 User Guide. A practical hands-on user guide with time saving tips and comprehensive instructions for using Lotus Notes effectively and efficiently

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• IBM Lotus Notes 8.5 User Guide
  • Table of Contents
  • IBM Lotus Notes 8.5 User Guide
  • Credits
  • Foreword
  • About the Author
  • About the Reviewers
  • Preface
    • What this book covers
    • What you need for this book
    • Who this book is for
    • Conventions
    • Reader feedback
    • Customer support
      • Errata
      • Piracy
      • Questions
  • 1. First Impressions (The Client Interface)
    • Starting Lotus Notesstart your engines
      • Password prompt
    • Closing Lotus Notes
    • Exploring the interfacewhere, what, and how
    • Window tabs
    • Open Listbetter known as the button that says "Open"
    • Thumbnails
    • Homepage
      • Shortcuts
    • Toolbars
      • Search toolbar
        • Search preferences
    • SideBar
    • Lotus Notes browser
    • Preferences
    • Summary
  • 2. To Chat or Not to Chat: Lotus Sametime
    • What is Sametime
    • How to use Sametime
      • Understanding availability status
      • Adding Sametime contacts
      • Chatting with contacts
      • Multi-way chat
      • Chat window options
    • Setting Sametime preferences
      • Chat History
      • Chat Window preferences
      • Chat Notification preferences
    • Sametime help
    • Summary
  • 3. Feeds
    • Adding feeds
      • Feeds sidebar panel
      • Indentifying feed-enabled websites
      • Adding feeds to Lotus Notes
    • Reading feeds
    • Managing feeds
    • Summary
  • 4. Working with Widgets
    • Widgets do what!
    • Widgets are where
    • Adding widgets
      • Adding a Gas Price widget from the IBM Greenhouse catalog
      • Adding a Digg iPhone application from a web page
        • Adding a Currency Converter from the Google Gadget directory
    • Widget options
    • Exploring Live Text
      • Live Text preferences
    • Summary
  • 5. Mastering Lotus Notes Mail
    • Accessing mail in Lotus Notes
    • Creating and replying to messages
      • Creating a message
        • Message actions
        • Delivery options
      • Replying to messages
    • Addressing messages
      • How to address a message
      • Protecting names in To, Cc, and Bcc fields
        • Prevent the expansion of personal groups
    • Formatting messages
      • Using the Permanent Pen and Highlighter Pen
        • Changing the Permanent Pen font and color
      • Dragging and dropping text
      • Shortcut keys in Lotus Notes
      • Further formatting options
    • Attachments
      • Adding attachments to messages or documents
      • Working with attachments
        • Opening attachments: Open button
        • Editing attachments: Edit button
        • Viewing attachments: View button
        • Saving attachments: Save button
        • Working with multiple attachments
        • Printing attachments
    • Viewing mail
      • Preview pane
      • Conversations
        • Viewing conversations
        • Deleting a conversation
        • Turning off conversations
      • Viewing unread mail
      • How to mark a message as Unread or Read
    • Managing mail with folders
      • Creating a folder
      • Renaming and removing folders
      • Selecting messages
        • Selecting one or more messages or documents
      • Filing messages
        • Finding filed messages
          • All Documents
          • Discover Folders tool
    • Mail icons
    • Spell check
    • Subject warning
    • Adding a signature to messages
    • Deleting messages and restoring from Trash
    • Summary
  • 6. Lotus Notes Mail Tools
    • Senders Colors and Recipient Icons
      • Specifying colors that identify senders
      • Displaying icons that identify your recipient level
    • Collaboration history
      • Viewing collaboration history for a person
    • Finding available time
    • Copy Into Tool
    • Follow Up feature
      • Flagging messages for follow up
        • Importance
        • Optional follow up settings
      • Quick Flag
        • Setting Follow Up Preferences for the Quick Flag option
      • Follow Up view and Mini view
      • Allowing delegates to add follow up flags when managing our mail
      • Removing flags
    • Stationery
      • Creating stationery
      • Editing, renaming, or deleting stationery
      • How to use stationery
        • Bookmarking stationery
    • Message recall
      • How to recall a message
    • Spell check
      • Enabling spell check for messages
        • Performing a manual spell check
        • Performing spell check as we type (Instant Spell check)
        • Performing an automatic spell check
      • Setting spell check preferences
    • Out of office
      • Enabling the Out of Office feature
      • How to disable the Out of Office feature (if necessary)
    • Junk mail
      • Managing junk mails
    • Rules
      • Creating a quick rule
      • Creating a rule
    • Mail size indicators and quotas
      • Hints on reducing the size of our mail
    • Archiving
      • Setting up archiving
    • Mail preferences
      • Letterhead
    • Context menu (right-click menu)
    • Adding tables and sections
      • Tables
      • Sections
    • Printing documents
      • What to Print section
    • Summary
  • 7. Managing Contacts
    • Opening contacts
    • Touring contacts
      • Show options
      • Contact view actions
    • Adding, editing, and synchronizing contacts
      • Adding contacts
      • Editing contacts
      • Synchronizing contacts
    • Importing and exporting contacts
      • Forwarding contacts as vCards
      • Importing a vCard
      • Importing contacts
      • Exporting contacts
    • Managing groups
    • Contact preferences
    • Allowing delegates to access our contacts
    • Printing contacts
      • Printing contact entries as labels
      • Printing a contact or group
      • Printing the Contacts view
    • Summary
  • 8. Calendar and To Dos
    • Calendar tour
      • Opening the Calendar
      • Calendar side navigator
        • Calendar Picker
        • Calendar Views
        • MiniView
      • Preview, Filter, and Summary options
        • Preview options
        • Filter options
        • Summary options
        • Calendar Footer
      • Calendar view action buttons
        • New action button
        • More action button
    • Adding to our calendar
      • Creating a calendar entry
    • Repeating appointments
      • Changing dates on repeating calendar entries
    • Responding to meeting invitations
      • Responding to an invitation
        • Delegating, declining an invitation and setting decline/delegate preferences
    • Creating meetings
      • Scheduling a meeting
      • Creating meeting shortcut in mail
      • Reserving rooms and resources
      • Finding available time with the scheduler
        • Scheduler: Details
        • Scheduler: Summary section
    • Managing meetingsbe the chair!
      • Checking if invitees are attending: View Invitee Status
      • Sending a message to invitees
      • Rescheduling meetings and cancelling meetings
      • Adding or removing additional invitees
    • Calendar preferences
      • Managing calendar notices (invites and responses) in mail
      • Automatic processing of invitations
      • Setting our free time (availability) schedule
        • Setting our available hours
      • Unprocessed and cancelled meeting preferences
      • Default options
      • Alarms
      • Colors
      • Delegating access to mail, calendar, To Do list, and contacts
      • Setting defaults for room and resource reservations
    • Rooms and resources
      • Automatic reminder notices for booked rooms
    • Printing the calendar
    • Calendar tools
      • Importing Holidays feature
      • Opening another person's calendar
      • Calendar cleanup tool
      • Managing imported calendars
      • Overlaying another person's calendar
    • Group calendars
      • Creating group calendars
    • To Dos
      • To Do side navigator
      • To Do action buttons
      • Creating To Dos
      • Assigning To Dos to others
      • Marking To Dos complete
    • Summary
  • 9. Working with Lotus Notes Applications
    • What is a Lotus Notes application
      • Application examples
      • Examples of standard template applications
      • Local (PC or laptop) applications
      • Template and application information
    • Creating an application from a template
    • Application properties
    • Changing application security
    • Opening applications
      • Bookmarking an application
    • Links
      • Creating a link to a document, view, folder, or application
      • Copying a view and pasting it as a table
    • Summary
  • 10. Working Remotely (Replication/Synchronization)
    • Working offline in Lotus Notes
      • Replica
      • Replication (Synchronize)
      • Replication and Sync page
      • Locations
      • Connection documents
      • ID file
      • Mobile directory
      • Outgoing mail application
    • Preparing to work remotely
    • Enabling an application to be accessible offline (Creating Local Replicas)
    • Changing and managing locations
      • Identifying our location in Lotus Notes
      • Creating a location
    • Keeping applications synchronized
      • Replicating (synchronizing) mail, calendar, and To Dos
      • Replicating (synchronizing) all applications including mail
      • Replicating an individual application
      • Replicating when shutting down or starting up Lotus Notes
      • Managing replication via the Replication and Sync page
      • Setting a replication schedule
    • Summary
  • 11. Symphony
    • What is Lotus Symphony
    • Documents overview
    • Spreadsheet overview
    • Presentation overview
    • Creating documents, spreadsheets, and presentations
      • Opening Symphony files
      • Saving Symphony files
      • Symphony toolbar/menu options
      • Symphony properties
      • Symphony status bar settings
    • Formatting options
      • Symphony shortcuts
    • Template organizer
      • Creating a presentation from a template in the default library
    • File recovery
    • Exporting to PDF
    • Printing
    • Summary
    • Conclusion
  • Index

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